You can apply to volunteer at music festivals with Hotbox Events by signing up to our online festival volunteer application!
Festival volunteering applications open at the beginning of February each year, with sometimes a few extra festivals to volunteer at added throughout the year.
We send a message to every volunteer who signs up when applications open!back to top
There aren't specific deadlines for festival volunteer applications, we keep the applications open until all of the volunteer positions available have gone!
The earlier you apply and pay your refundable volunteer deposit the higher preference you will get when choosing your festival volunteer shifts so our advice is always apply and pay your deposit ASAP!
We confirm positions within 24 hours of a deposit being paid, often within the hour, so if you apply and pay your deposit now, you'll receive a confirmation that you have a place volunteering today!back to top
After you have paid your deposit, your festival and event applications will be assessed and positions applied for will be allocated by a member of Hotbox Events staff.
Generally, you should receive a confirmation from Hotbox Events PAAM within 24 hours.
Positions are filled on a first-come first-served basis.
Generally, we only refuse applications for one of the following three reasons:
You must be 18 or over by the Event Sign-in Date to volunteer with us.back to top
Please read our FAQ titled Proving your right to work and volunteer in the UKback to top
To undertake unpaid voluntary work, as well as paid work in the UK, you must have the right to work either through your citizenship or a visa. Under the Immigration, Asylum and Nationality Act of 2006 Hotbox Events is required to check your right to work before we can allow you to start working on the festival site.
This means that before you can start working with us, you will need to produce documentation to prove you have this right. If you do not produce this documentation, we cannot let you work or volunteer with us.
The list of valid proof of right to work is produced by the UK Border Agency not by Hotbox Events and these are the ONLY documents that can be accepted by Hotbox Events.
If you hold either a UK, Republic of Ireland, Bailiwick of Jersey, Bailiwick of Guernsey or Isle of Man passport or identity card you automatically have the right to work in the UK, you just need to prove this before you can volunteer e.g. by showing us your original passport.
If you hold a non-UK, Republic of Ireland, Bailiwick of Jersey, Bailiwick of Guernsey or Isle of Man passport you require a valid visa showing your right to work in the UK; thus proving home office approval of your right to work in the UK.
You can check your right to work in the UK here: https://www.gov.uk/prove-right-to-work
You need to be able to answer yes to prove your right to work and volunteer in the UK.
We need to see the original documents so please bring them with you to the event; if required you can store them in our event safe. If we cannot check your original documents, you WILL NOT BE ABLE TO VOLUNTEER.
All documents which contain an expiry date must be current, except those showing that the holder is a British citizen, or a citizen of the UK and Colonies having the right of abode.
If you have a Visa entitling you to work or volunteer in the UK this MUST be contained within a current passport. A Visa contained within an expired passport cannot be accepted as right to work document, even if the Visa is in date.
If your passport containing your Visa has expired, you can find details of how to transfer your Visa to a new passport or apply for a Biometric Residence Permit (BRP) here https://www.gov.uk/transfer-visa
A UK Driving License is NOT valid as proof of right to work in the UK even in combination with a birth certificate or NI card.
If you can please scan and upload them to the Your Files section of your Hotbox Events PAAM profile. If you do this please let us know when you sign-in at the event.
If you cannot upload copies, we can scan your documents at the event but this slows down the sign-in process considerably so please upload copies pre-event if you can.
We are required by law to store a scanned copy of your documents for at least two years after you have finished working with us.
We will keep your documents securely on encrypted disks, stored in a secure safe, and on the highly secure Hotbox Events PAAM servers. We will not share your documents with any third parties other than UK Borders and we will destroy them in an appropriate manner after two years.
For more information please visit the link below - there is a quick answer tool which can help to determine which documents you need to provide:back to top
We are afraid by law we cannot accept photocopies of any documents.
You must bring originals but don't worry, we have a safe you can keep the documents in for the week – just remember to collect them at the end of the festival.back to top
At festivals and events it is often a license condition that all staff and volunteers are PNC (Police National Computer) checked prior to arrival on-site.
The PNC process is as follows...
A list of all staff and volunteers is passed to the relevant county’s police force before the festival.
The police perform a check against each name on the list.
We are informed by the police if anyone on the list fails the PNC check thus cannot work at the festival.
We are not given a reason by the police for any PNC failure.
Failures can be resolved - just because someone isn't passed straight away doesn't necessarily mean they cannot work at a festival. Sometimes the problem is merely old information e.g. an administrative issue the police have been trying to tie-up.
If you are concerned about the PNC check you can apply to Disclosure Scotland for a basic certificate. Only 'live' convictions, as defined by the Rehabilitation of Offenders Act 1974, are disclosed under the basic certificate. There are three separate conviction databases in the UK due to the three separate legal systems (Northern Ireland, Scotland and England & Wales). Minor driving convictions (e.g. speeding) are not normally recorded on these systems but are recorded at the DVLA.
If you would like your full conviction history you should apply to your local Police Force.
If you have lived in more than one area e.g. Northern Ireland and/or Scotland and/or England & Wales - you should apply to each Police Force. This type of request is completed under the Data Protection Act 1998 and is called a 'subject access request'.
You can find Disclosure Scotland here: www.disclosurescotland.co.ukback to top
Our volunteers work primarily as event stewards, none of our positions require an SIA license nor involve SIA specific duties. If you are interested in working in a security role at an event, you may wish to contact the event organisers directly to find out how to apply. You should be able to find contact details for an event via their website.
Additionally, the post below has a lot of information about the UK companies that provide staff to festivals including SIA security:
Of course if you are interested in volunteering as an event steward with Hotbox Events we’d be happy for you to apply to join us!back to top
As long as you are over 18 years of age before the arrival date you can apply to work at Download Festival, Latitude Festival, as well as EITHER the Reading Festival or Leeds Festival.
YOU CAN APPLY TO WORK AT: Download, Latitude, Camp Bestival & Reading Festival.
YOU CAN APPLY TO WORK AT: Download, Latitude, Camp Bestival & Leeds Festival.
YOU CANNOT APPLY TO WORK AT: Reading & Leeds Festival (same weekend).back to top
Hotbox Studios Ltd principal place of business is at Unit 1, Middle Yard, Home Farm Road, Elvetham, Hook, Hampshire, RG27 8AW, United Kingdom. Registered Office: Hotbox Studios Ltd T/A Hotbox Events, c/o Ascot Drummond, Devonshire House, Manor way, Borehamwood, Hertfordshire, WD6 1QQ, United Kingdom. Registered in England & Wales, Cardiff 25 February 2003. Company No. 4677263.back to top
Applications are processed online via the Hotbox Events PAAM Volunteer Software.
PAAM is a highly secure cloud based online software package which handles all Hotbox Events applications and helps Hotbox Events staff manage the year-round administration involved with running the staff and volunteers at the festivals.
PAAM is also used by other companies to manage their staff and volunteers. Each company has a separate PAAM system, so they would not be able to access any of the data that you have submitted via the Hotbox Events PAAM.
You can find out more by visiting PAAMback to top
If you haven't yet paid your deposit, you can change the festival/s applied to via your Hotbox Events PAAM account.
If you have paid your deposit and have been offered a position via Hotbox Events PAAM, unfortunately not, sorry.back to top
Of course! Please indicate your accessibility requirements on your application form in the field provided. Following application please also contact us to discuss your requirements which we will do our very best to accommodate. If you have difficulty in filling out the application form please contact our office and one of our team will assist you.back to top